Purchasing Officer I/II

Company: Alameda County Water District
Organization Type: Public Water/Wastewater Agency
Location: Fremont, California
Job Status: Full-time
Salary: See Below
Job ID: 43860
Website: http://www.acwd.org

THE POSITION: Alameda County Water District, in Fremont, California, is seeking a highly motivated and experienced Purchasing Officer who under general direction from the Manager of Finance, plans, directs and supervises professional and support staff engaged in the centralized purchasing of supplies, materials, equipment and services and the provision of miscellaneous general office services; performs and/or guides the most difficult and complex professional purchasing activities; initiates complex analyses and studies; develops and recommends implementation of systemic improvement. The ideal candidate for this position will be a dynamic manager with a proven track record and possess extensive knowledge of Federal, State, and local laws, regulations, policies, and procedures related to contract administration, procurement and material management; and have substantial experience with all phases of competitive bidding, contract pre-award and award procedures.

There is currently one vacancy for this position. The recruitment is being conducted at both levels of the classification series and candidates are encouraged to apply for all levels for which they qualify.

SALARY: Depending on qualifications and experience, this position may be filled at either level. The annual salary ranges for the respective levels are as follows: Purchasing Officer I is $114,606– $139,309 and Purchasing Officer II $126,037 -$153,203.

TYPICAL EXAMPLES OF DUTIES MAY INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

  • Provides leadership, plans and implements a comprehensive purchasing program; conducts major studies and analyses of complex operations; recommends and implements systemic improvements; and advises the department manager on matters pertaining to the District's purchasing program and the impact on District operations.
  • Ensures the agency's business needs are met by hiring skilled and experienced staff; participates in selection interviews and hiring of new staff; prioritizes, assigns and reviews work; provides staff with cross-training and professional development opportunities; reviews and approves bi-weekly time entry and time-off requests; establishes employee goals and objectives and prepares employee performance evaluations; interprets District policies and procedures to employees and administers day-to-day aspects of labor agreements with employee organizations.
  • Develops and updates written purchasing policies and procedures; explains and interprets policies and procedures to staff needing to purchase materials, equipment, services and supplies; and enforces compliance with Board adopted purchasing policies. Works with legal counsel on contractual and procurement policy issues.
  • Assists departments in obtaining specifications, quotations, delivery terms and costs and recommends substitute materials where economies can be realized or delivery improved.
  • Prepares the annual budget for the work unit and select District-wide expenditures, such as office supplies and postage; estimates staffing and capital equipment needs based upon planned activities; monitors expenditures after budget adoption; and approves requisitions for Purchasing in compliance with established procurement guidelines.
  • Issues Requests for Proposals, Invitations for Bids, Requests for Quotations and Requests for Information as needed. Creates amendments to agreements and negotiates with vendors to achieve the best possible outcome for the District.
  • Creates, reviews and approves purchase orders as necessary using enterprise procurement software. Ensures that solicitations comply with District procedures, specifications, governmental regulations and accepted trade practices; resolves billing discrepancies and vendor disputes.
  • Oversees the procurement credit card program; reviews purchases for compliance with program limitations; maintains written policies and procedures; implements and maintains business optimization processes and procedures to streamline card use; communicates with cardholders to provide program guidance and assists with reconciliation process as needed; maintains professional working relationship with bank account manager; and conducts account maintenance through the bank's website.
  • Oversees the District's surplus personal property program that may include public auctions, reuse, sale of scrap metal, donations, and e-waste.
  • Directs the District's General Services activities including mail services, janitorial and break room supplies, and duplicating/printing services.
  • Represents Procurement on District-wide committees; proactively collaborates with departments to implement program changes, resolve issues and promote workload efficiencies as necessary; and represents the District externally.
  • Performs other related work as required.

Education and Experience:
All Levels: A Baccalaureate degree from an accredited college or university with a major in business administration, public administration or a related field.

Purchasing Officer I: In addition to the above, four (4) years of full time progressively responsible purchasing experience with at least two (2) years in a lead capacity directing the work of others.

Successful completion of the District's Per-Supervisory Training Program may be substituted for the two (2) years in a lead capacity directing the work of others.

Purchasing Officer II: In addition to the above, two (2) years of full-time experience in the position equivalent to the Purchasing Officer I or its equivalent that included responsibility for the supervision of professional buyers or buyer's assistants.

Additional Requirements: Possession of one or more certifications such as a Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), and/or Certified Purchasing Manager (C.P.M) is highly desirable. Must possess a valid California Driver's license and a satisfactory driving record.

Closing Date: Friday, 07/07/17 5:00 PM Pacific Time

Learn More/Apply: http://www.acwd.org

When applying, mention you saw this opening listed at WaterDistrictJobs.com.